Ascend's Time Clock function allows managers to review and correct employees' logged work hours.

Note: To use the time clock, the user permission Time Clock is required.

Add a time clock entry

Time Clock entries can be added from Users or from the Time Clock by date.

By Date

1. From the Ascend desktop, select View > Time Clock.
2. Click Add.
3. From the User drop-down menu, select the required user.
4. In the Start Time field, enter the required date and time.
5. If the staff member is still working, uncheck the End Time box.
6. If the staff member has finished their shift, check the End Time box. 
7. Fill in the End Time field, enter the required date and time.
   
8. Click Save.

By User

1. From the Ascend desktop, select View > Users.
2. Search for the required user and highlight them.
3. With the Time Clock tab highlighted in the lower window, click the Add icon.
4. From the User drop-down menu, select the required user.
5. In the Start Time field, enter the required date and time.
6. If the staff member is still working, uncheck the End Time box.
7. If the staff member has finished their shift, check the End Time box.
8. Fill in the End Time field, enter the required date and time.
9. Click Save.

Modify a time clock entry

Same as adding a Time Clock entry, you can modify them from either Users or Time Clock in Database Explorer.

1. Find the time clock entry you need to edit whichever way you prefer.
2. Double-click into the entry to open the Edit Time Clock Entry window. 
3. Edit the start and end dates as needed.
4. Select Save.

Remove a time clock entry

You can also delete a time clock entry from either Users or Time Clock in Database Explorer.

1. Find the time clock entry you need to edit whichever way you prefer.
2. Highlight the entry you want to delete.
3. Click the Remove icon.
   

Restore a time clock entry

If you accidentally remove a time clock entry, you can restore it from Time Clock in Database Explorer.

1. Select View > Time Clock in Ascend.
2. Update the date range if needed.
3. Select Show Hidden.
4. Highlight the entry you want to restore.
5. Click the Restore icon.
   

View time clock reports

You can view time clock information the same way you looked it up in the previous sections: in Users or Time Clock in Database Explorer. There's also a time clock report you can check out.

1. Click the Report icon in Ascend.
2. Find Time Clock under the End of Day section on the left.
3. Double-click Time Clock to run the report.
4. Update the date range as needed.
5. Click Refresh.
   

KB22-221