Ascend Pay - QuickBooks Setup

Instructions to ensure your payments are accounted for through QuickBooks integration.

Written By CJ Edwards (Collaborator)

Updated at March 20th, 2024

Before you begin

  • This article reviews Ascend Pay and QuickBooks integration.  Haven't heard of Ascend Pay?  Click here to join the fun! 
  • This is only required if you integrate Ascend with QuickBooks.


  1. In QuickBooks, create a Bank or OCAsset account to be used for the Ascend Pay In Transit funds (aka clearing).
  2. Import the new Chart of Accounts into Ascend by following these instructions.

Ascend Options

  1. Navigate to Options > QuickBooks.
  2. Change Credit Card Grouping to (All Card Types).
  3. Click the Ascend Pay button.
  4. Map the following accounts:
    1. AscendPayReverseSwipe:  Enter in the newly created clearing account.  This will temporarily hold funds not yet deposited into your bank account. 
    2. AscendPayMerchantFees: Enter in the expense account for credit card fees.
    3. AscendPayNetSettlement: Enter in the bank account Ascend Pay will be using to deposit the funds captured.
  5. Click OK to save changes.

Ascend Database Explorer

  1. Navigate to Database Explorer > Payment Types.
  2. For the following Payment Types, change the QuickBooks Acct mappings to the newly created clearing account from the QuickBooks Setup section above. 
    1. Ascend Pay
    2. Credit Card
    3. Debit Card