Understanding Inventory Adjustment Types

Your Ascend database contains Inventory Adjustment Types that have been created by default. Let's walk through how they are used or how you can use them.

“Automatic” Inventory Adjustment Types 

These inventory adjustment types are automatically created through different processes within Ascend:

1. Checked-in transfer: When a product is checked-in to your inventory through the transfer process.
2. Checked-out transfer: When a product is checked-out of your inventory through the transfer process.
3. Excel Inventory File Import: When the quantity of a product is modified or changed on the in-store product spreadsheet import.
4. Merged Products within Database Explorer: When products are merged within the database or through the Remove Duplicate Products Tool.
5. Reconciled Inventory: Any products that are reconciled through an Inventory Event.
6. Rental: When an item is marked for Rental in a purchase order and is received.
7. Traded-in Item as Payment: When the Trade-in payment type is used in a transaction.

“Manual” Inventory Adjustment Types

These inventory adjustment types can be manually selected in the inventory adjustment screen. 

1. Donation: Use to adjust an item out of inventory that is being donated.
2. Other: This is a catch all when the reason for the adjustment is out of the norm.
3. Owner's Draw: Use to adjust a product out of inventory for personal use.
4. Rental: While it is an automatic inventory adjustment when selected during receiving, it can also manually be selected as an adjustment type.
   1. Note: The Rental inventory adjustment type should be used for items that are actually being rented (e.g.: bikes, helmets, skis, boots, etc.). We recommend creating a second Inventory Adjustment Type of Rental Maintenance for items needed to fix, maintain, etc. your rental fleet (e.g.: tubes, chains, lube, ski wax, etc.).
5. Sales/Display Use: Use to adjust an item out of inventory that was used for display and is no longer pristine or saleable as new.
6. Shop-Use: Use to adjust anything out of inventory that is being used for the Shop (e.g.: Sealant, Tube if the first popped, Tools, etc.).
7. Shrink: Use to adjust stolen products out of inventory.
8. Sponsorship: Use to adjust a product that is being given to a team member or team that you are sponsoring.
9. Warranty: Use to adjust a product out of inventory for Warranty.

Creating Inventory Adjustment Types

You have the ability to add additional Inventory Adjustment Types to your Ascend database.

1. From the Ascend desktop > View > Inventory Adjustment Types. This will display all active Inventory Adjustment Types.
2. Click Add.

3. In the Inventory Adjustment Type Editor enter:
   1. Type: What you'd like to name the Inventory Adjustment
   2. QuickBooks Account: If you are integrated with QuickBooks be sure to map to the appropriate account.

4. Click Save.
5. The Inventory Adjustment Type will now display in the Adjustment Type dropdown of the Inventory Adjustment prompt.